GRP Solutions

GRP Solutions

The First Global Government Resource Planning Solution

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What is GRP Software?

Governments don’t have shareholders. They report to citizens, and citizens demand transparent and open government.

That’s where GRP software comes in.

FreeBalance has developed Commercial Off-the-Shelf (COTS) Government Resource Planning (GRP) application and platform software to meet the unique needs of government resource planning. It’s enterprise-class and designed to support whole-of-government implementations.

FreeBalance’s GRP solutions for central, regional and local governments provide predictability and control over budget execution, sound public finances and greater fiscal stability through improved transparency and accountability.

The FreeBalance Accountability Suite™ can be equally effectively be used in other public sector verticals such as public health, transport, utilities and social services.

Government Performance Management


The FreeBalance Accountability Suite™ is a configurable and scalable GRP solution for all levels of central, regional and local government.

Today, FreeBalance GRP solutions are implemented globally within governments across the world. Customers include the governments of Afghanistan, Antigua and Barbuda, Brazil, Canada, Guyana, Haiti, Jamaica, Kosovo, Mongolia, the Philippines, Sierra Leone, South Sudan, Suriname, Sri Lanka, Timor-Leste, Uganda, and the USA.

The software can be easily localized and configured for international deployment. FreeBalance supports multiple countries with different localization and modernization needs for optimal government performance management.

The FreeBalance Accountability Suite™ automates the management of the entire government budget cycle, including policy-based budgeting, medium-term expenditure frameworks (MTEF), budget transfers, spending priorities, external resource management, special project accounts and fiscal decentralization.

Why are GRP implementations different?

GRP. Not ERP.


FreeBalance’s GRP software is designed exclusively for government. The software is applicable only in the public sector. Enterprise Resource Planning (ERP) software was initially designed for the private sector.

GRP is software designed for the unique requirements of public financial management. GRP software is budget-driven through the use of Commitment Accounting, where the budget is the legal embodiment of government objectives. Commitment Accounting is used only in government and other forms of public financial management.

Governments carry complex mandates. Improving results requires mechanisms in GRP software for planning and analysis throughout the Budget Cycle with an emphasis on improving government services.

Public Sector Solutions


In addition to numerous national government customers, FreeBalance’s GRP system – the FreeBalance Accountability Suite™ – also forms the backbone of the Financial Management Information System (FMIS) for various other public sector entities. Other public sector verticals include:

  • CivicTech
  • Public Health
  • Public Education
  • Central Banks
  • State-Owned Enterprises
  • Social Services and Pension Funds

Commercial Off The Shelf Software

GRP is COTS software designed exclusively for governments. Some GRP solutions are designed for a single country, region, or government tier.

GRP software differs from traditional enterprise resource planning (ERP) software by having no unnecessary private sector functionality that impinges on government success rates.

Budget Cycle Chart

Budget Execution Preparation

GRP covers the entire government budget cycle, including Budget Preparation and Budget Execution. Budget Preparation is the key mechanism for governments to determine how objectives will be met and how to improve government performance. Government revenue and expenditures are managed during Budget Execution using Commitment Accounting. Funds are set aside during procurement and hiring cycles to ensure that the budget is not exceeded. Changes in the government financial situation result in budget transfers to ensure fiscal discipline.

Differences between GRP and ERP

Differences between GRP and ERP

Differences between GRP and ERP include:

  • GRP was designed exclusively for government and the software is applicable only in the public sector while ERP was initially designed for the private sector and is sold across many vertical markets, or industries, including government
  • GRP software was designed with budget awareness built in for all modules with integrated commitment accounting while ERP has commitment accounting added and most modules outside financials are not budget aware
  • GRP software, being government specific, leverages configuration as the primary mechanism of meeting government needs while ERP leverages code customization
  • GRP software vendors design open systems for financial sustainability, while ERP vendors tend to leverage legacy technology and proprietary systems to lock governments into their software
  • GRP software vendors optimize implementation processes for the context of governments while ERP vendors rely on 3rd parties for implementations

What is the Role of Resource Planning in Government?

Resource planning is essential to government and is a fundamental tool for the delivery of services to citizens and the achievement of national development goals. Having an effective GRP solution is a vital part of a country’s PFM reform journey.

The benefits of resource planning in government include:

  • Fast implementation thanks to the configuration approach
  • High adaptability to government reform and modernization over time thanks the “progressive activation” configuration nature of GRP, that includes multiple year Charts of Accounts
  • Low middleware and equipment costs thanks to open systems that support a wide range of open source and proprietary underlying software
  • Future government-specific feature sets because of the 100% focus on the public sector market
  • Willingness to adapt software to meet emerging customer requirements
  • Ease of use and reduced training costs

Additional Reading

Civil Service Management The Role of Civil Service Management in Government From managing public finances to providing public services, governments have a huge workforce that need to be efficiently and effectively managed so that they can deliver on their mandate to citizens. Read More
Practical Advice on Optimizing your GRP Project Practical Advice on Optimizing your GRP Project FreeBalance conducts internal Financial Management Information System (FMIS) implementation audits. The process has been perfected over time with over 100 performance indicators. Read More
Difference between GRP and ERP Why are GRP FMIS Implementations Different? Choices made by governments have a significant impact on project success and future financial sustainability. The purpose of this paper is to describe FMIS success factors for COTS Government Resource Planning (GRP) systems like the FreeBalance Accountability Suite™. Read More

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